Stop Losing Money on Mileage Calculation Errors
MiloTrack automatically calculates per-rider mileage for shared rides.
No manual division, no billing errors, just accurate mileage every time.
Shared rides require per-rider mileage. MiloTrack calculates it automatically so your claims are clean, approved, and paid on time.
Trusted by Care Providers Nationwide
Trusted by 200+ adult day services, senior transportation, and disability care providers
THE CHALLENGE
Sound Familiar?
Drivers forget to log pickups and drop-offs
Billing takes hours with spreadsheets and calculators
Medicaid rejects claims for incorrect mileage
You're never sure if you're billing the right amount
MiloTrack fixes all of this automatically.
FEATURES
How MiloTrack Works
Four features built specifically for shared transportation billing.
Automatic Mileage Division
Divides every leg by rider count automatically. This is the Medicaid requirement for group transportation, and we handle it perfectly every time.
Compliant billing without the headache.
Automatic calculation illustration
GPS tracking interface
Mobile Trip Logging
GPS captures location automatically. Drivers tap to record pickups and drop-offs. No clipboards, no paper, no data entry later.
More time with clients, less paperwork.
Smart Approval Workflow
Coordinators review trips before billing. System flags errors, catches riders left onboard, validates odometer order.
Clean claims, fewer rejections, faster payments.
Approval workflow visualization
CSV export preview
Export Billing-Ready CSVs
Filter by date, client, or vehicle. Export with Medicaid IDs, service codes, per-rider mileage, and approval timestamps. Mark as billed to prevent duplicates.
Billing day goes from hours to minutes.
Track miles correctly
GPS-verified, per-client mileage from road to back office. Start now.
HOW IT WORKS
What Makes MiloTrack Different
Built Different Because Your Needs Are Different
Most mileage trackers are for ride-share or personal reimbursement. MiloTrack is built for group medical transportation where regulations require per-rider billing.
Goes Anywhere
Works offline, syncs automatically
Drivers don't need cell service to log trips. Everything saves to their phone and syncs when they're back online.
Smart Validation
Stops mistakes before they happen
Can't end a ride with riders still onboard. Odometer must increase. Trip reasons required. GPS and timestamps verify everything.
Medicaid Ready
Export everything needed for Medicaid claims
Service codes, Medicaid IDs, per-rider mileage calculated per regulations, digital approvals, GPS verification. All in your CSV.
Actually Easy to Use
Big buttons, simple flows, minimal taps
Mobile-first design tested with real drivers. Start ride, add stops, record boardings, end ride. That's it.
Complete Audit Trail
Complete audit trail with digital signatures
Who drove, who approved, when it happened, what changed. Digital signatures on everything. Ready for any audit.
Catches Problems Early
Flags unusual trips for review immediately
Negative mileage, missing data, implausible routes. Coordinators see issues immediately, not at billing time.
WHAT COORDINATORS SAY
Join Organizations Getting Billing Right
"We recovered $31,000 in missed mileage in our first 6 months with MiloTrack."
Transportation Coordinator
Adult Day Services
"Our Medicaid rejection rate dropped from 12% to less than 1% after switching."
Billing Manager
Senior Transportation
"Drivers actually like using it. That's a first for any software we've tried."
Program Director
Disability Services
COMMON CONCERNS
Common Questions Before Getting Started
Real answers to the concerns we hear most often.
"We've tried other mileage trackers before"
Those weren't built for group rides.
Other trackers record total vehicle mileage. They can't divide by rider count per leg because that's not what ride-share needs. MiloTrack is purpose-built for your regulatory requirement.
"Our drivers won't use new software"
MiloTrack is simpler than paper logs.
GPS captures location automatically. Most drivers are fully trained in under 15 minutes.
"We can't afford another software subscription"
Can you afford billing errors and rejected claims?
Most organizations recover the cost in their first month from reduced billing time and fewer rejections.
"What if we have technical issues"
Full support included.
Email, phone, and video support. We respond same-day. Many coordinators have our direct number.